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Course Reserves

When can I submit a Course Reserve request?

Faculty can submit a course reserve request at any time using the online Course Reserve Request Form located on the library website. Please submit your request at least two weeks in advance of the date course materials will be used in class. Requests will be processed in the order they are received. 

Materials accepted for reserve include library owned print or ebooks and other media such as DVDs and CDs.

*Ebooks linked to course reading lists by the Library must be licensed as simultaneous, multi-user.

The Library also accepts instructor owned print books and other media.

What types of materials are accepted as Course Reserves?

The Library accepts print books, ebooks, and other physical media such as DVDs and CDs to be placed on course reserve.

Instructors can request library owned materials or provide their own personal copies for reserve. Personal copies are discoverable in OneSearch within the course reserve search scope only, and any currently enrolled student with a library account in good standing will be allowed to borrow an instructor's personal copy on reserve. When searching within the Course Reserves scope, only items on reserve will be displayed.

Detailed image of how items are displayed in course reserves scope in OneSearch.

 

If the Library owns the exact copy of a personal copy being placed on reserve, we will pull the library copy from the shelf and add it to your course reading list.

We do not accept items that can be accessed via Canvas including scanned materials such as book chapters, journal articles, and course readers. Other materials not accepted for reserve are electronic links to journal articles and streaming media. 

 

Will I be notified when materials are available for students to borrow?

Yes! Instructors will receive an email when materials have been processed and are available for students to borrow. 

Please submit new course reserve requests at least two weeks in advance of the date course materials will be used in class. Requests will be processed in the order they are received. Depending on demand, processing can take up to two weeks to complete. 

To inquire about the status of your course reserve request, contact us at lib-reserve@csus.edu.

Instructors can view their active course reading lists any time by using the Course Reserve Browse Tool. You can quickly filter by instructor name or course to see all course materials available on specific course reading lists. 

Will the Library purchase books and media for Reserve?

If the Library does not own a title you are requesting for reserve, you may submit a personal copy or request a purchase through the online course reserve request form. The Library follows specific guidelines when considering purchases for course reserve:

  • The Library does not purchase most textbooks. We define textbooks as books specifically intended for classroom use, often published in multiple editions that may include discussion topics, problems and study questions, or other pedagogical apparatus.
  • The Library will consider purchasing textbooks under $200 if they provide the only or best coverage of a subject, or if they represent a significant or historical study of the subject. 
  • A single copy of the most current edition or format may be considered purchased.
  • The Library will not purchase multiple formats of the same title for course reserve.
  • We encourage you to consider incorporating affordable educational content offered through the CSU's Affordable Learning Solutions website.

Instructors will be notified of the status of their course reserve purchase request via email. 

When submitting your course reserve request, select Library will provide as the owner if you are unable to determine if the Library owns an item. We will either pull the item from the Library's collection or consider it for purchase. Please allow additional time for ordering and processing for all course reserve purchase requests. 

Image of course reserve request form owner drop down menu.

How long will course materials be available for students to borrow?

Instructors placing materials on reserve have the option of assigning one of four loan periods:

  • 2 hours
  • 24 hours
  • 3 days
  • 1 week

Materials will remain on reserve for the current semester unless the instructor requests a specific date for removal. The Library does not have a permanent reserve collection, and materials cannot remain on reserve indefinitely.

All reserve items not specifically requested for another semester are removed from course reserve at the end of each semester. Personal copies are returned to instructors via campus mail or may be picked up from the 1st floor Library Service Desk any time before they are mailed out. 

If you would like to extend materials into the following semester, please contact the Reserve Team before the end of the current semester.

Email: lib-reserve@csus.edu

Phone: (916) 278-6708

What steps are taken to process instructor copies for Reserve?

Instructors' personal copies will be processed by library staff to facilitate circulation and monitoring by our Integrated Library System. 

  • Brief cataloging will be done to ensure the item is discoverable in OneSearch by students, faculty, and staff.
  • Instructor copies are not considered library property and will be completely withdrawn from the Library's system when the item is no longer on reserve.
  • Minimal external labeling will be applied to ensure Library staff can identify instructor copies as such.

Do I have access to my course reading list?

Instructors can view their active course reading lists any time by using the Course Reserve Browse Tool. You can quickly filter by instructor name or course to see all course materials available on specific course reading lists.